Corporate Attendee FAQ

Harassment Policy

Harassment of other attendees/speakers/ADURS staff (e.g. badgering to the point of emotional distress, refusal to back off when asked, sexual harassment, bigotry, etc.) will result in individual attendees being banned from further attendance.

Content subject to change without notice.

Downloadable PDF  (Updated 3-25-26)

GENERAL ATTENDEE INFORMATION

Q:  How many companies are allowed to attend the ADURS Symposiums?

A:   ADURS allows up to eleven (11) companies to send a maximum of four (4) attendees each to the annual Symposium.

• • Available spots include both Renewable spots and a minimum of one (1) Wildcard spot (total for each category may change each year).
  • Registrations from individual industry representatives not employed with one of the approved corporations will not be accepted.
  • ADURS, Inc. reserves the right to revoke any attendance privileges for any company.

Q:  How does ADURS define “Company”?

A:   A company is defined as the parent company and all of their subsidiaries.  The four attendees must be employed by the parent or one of their subsidiaries.  This restriction allows ADURS to maintain corporate diversity.

Q:  How do I find out about upcoming symposiums or update my current contact information?

A:   Complete our Corporate Attendee Inquiry Listserv Form.

• • https://www.surveymonkey.com/r/ADURSCorpInq2026
  • You are responsible for the accuracy of your information.
  • ADURS is not responsible for communication failures due to firewalls, typos, outdated contact information, and all factors outside of our control.

Q:  When do you start notifying companies regarding the upcoming symposium?

A:   Notifications usually start in the fall after our accreditation paperwork has been filed (varies by year).  All interested companies must complete our annual Commitment form by the due date to either retain first right of refusal or be placed in our wildcard lottery drawing, whichever applies.

Q:  My company is attending this year and I would like to be one of their four attendees.  How do I register?

A:   Please contact your company’s designated director/event planner as they control who attends from your company

Q:  When are the Corporate Attendee due dates?

A:   Due dates are as follows.  All dates subject to change.

• • Commitment Forms Due:  TBD
  • Secure Funding Approval by Company Due: December 1st or next business day.
  • Registration Forms Due:  Five (5) weeks prior to the symposium start day.
  • Payments Due:  Four (4) weeks prior to the symposium start day.

RENEWABLE AND WILDCARD SPOTS

Q:  What is a Renewable Spot?

A:   Renewable spots are held by companies who attended the previous year. Companies holding a Renewable Spot have first right of refusal to keep that Renewable Spot for the subsequent year.

Q:  What is a Wildcard Spot?

A:   Wildcard spots are good for the current symposium only.  Wildcard companies can’t attend ADURS as a wildcard more than once every three (3) years.  It’s the replacement to our Waitlist.

Q:  What are the current minimum/maximum thresholds for Renewable and Wildcard spots? (subject to change)

A:   Renewable:  min – 8, max – 10;  Wildcard: min – 1, max – 3

Q:  What happens if a renewable spot attendee gives up their spot for the current year?

A:  They also give up their first right of refusal for all subsequent years and their future commitment forms will be eligible for the Wildcard spot lottery instead.

Q:  How does a company claim an open renewable spot?

A:   If there’s an open renewable spot for the current symposium, we’ll look at the total number of commitment forms completed by each wildcard spot eligible company to determine who has seniority.  If there’s a tie, a drawing will take place.  ADURS will then reach out to the company to see if they wish to claim the renewable spot.

Q:  How does the Wildcard system work?

A:   A Wildcard spot is based on a lottery system.

• • Starting with the 2024 symposium, companies eligible for a Wildcard spot will receive one (1) entry into the lottery drawing for each year they complete a Commitment form.  Incomplete forms won’t be included.  A random list generator will be used to select the company for the wildcard spot(s).
  • Only companies who submit a Commitment form for the current symposium will be eligible for that year’s drawing regardless of point accumulation.
  • Wildcard companies cannot attend ADURS as a Wildcard more than once every three (3) years.
  • If your company is chosen for the current year, your wildcard point total will reset to zero and your points won’t start to accumulate again until after you’re eligible to attend again.

COMMITMENT FORMS

Q:  How does the Commitment form process work?

A:   The annual commitment form is used to determine which renewable spot companies are returning from the previous year and which companies will be placed in our wildcard lottery drawing.  Commitment forms are used for documentation purposes only.

Q:  Our company won a wildcard spot this year.  Should we continue to complete a commitment form each year even though we’re not eligible for a wildcard spot for two more years?

A:   Yes!  Still complete a commitment form even during years of wildcard ineligibility.  If a renewable spot opens up, we will be using the total number of commitment forms completed by each company to determine seniority.  If there is a tie, a drawing will take place.

FUNDING AND PAYMENTS

Q:  How are ADURS Symposiums funded?

A:   Symposiums are funded by registration fees only.

Q:  Is the registration fee considered a sponsorship?

A:   No.

Q:  Can we be a sponsor?

A:   No.  We’re not accredited for that.

Q:  What if our company requires ADURS to sign an agreement/contract for us to attend?

A:   Your request will be denied.  Our accreditation paperwork states that we are funded by registration fees only.  Your agreement/contract would violate the ACPE Standards for Integrity and Independence.

Q:  What are our options if ADURS refuses to sign our agreement/contract?

A:   Your choices are as follows:

1. 1.       Pay the registration fee without the agreement/contract being signed OR
   2.       Give up your spot for the current and all subsequent years.

Q:  My company attended last year and would like to retain our first right of refusal.  Can we prepay our registration fee before your accreditation paperwork is filed?

A:   No.  You have to wait until after our paperwork is filed.  We can’t accept payment until the symposium officially exists with the accreditor.

Q:  My company attended last year.  Can we prepay our registration fee before we’re notified that we’re one of the current attendees?

A:   No.  We try to make the process as fair as possible to everyone and that means the renewable companies have to wait just like everyone else.

Q:  What if our payment isn’t paid by conference date?

A:   First offense will be a warning.  Second offense will result in a forfeiture of your spot.  Years don’t have to be consecutive.

REVOCATION OF PRIVILEGES

Q:  You said ADURS reserves the right to revoke any company’s attendance privileges.  What are some examples?

A:   A company may lose their right to attend if they engage in the following, which includes but is not limited to:

• • Require ADURS to sign a sponsorship/membership contract/agreement before payment will be made, which violates accreditation rules.
  • Failure to pay the registration fee by the due date twice.  Renewable spot companies will lose their first right of refusal.
  • Documented inappropriate behavior by a company representative towards state members and/or conference attendees.
  • Company operational philosophies deprioritizing interaction with state DUR teams for drug coverage and DUR operations.